A. No claim, demand or voucher may be paid until approved by the city council unless the following conditions are met:
1. The mayor, the clerk/treasurer, and the utility billing clerk/receptionist, who are designated to sign the checks or warrants,
shall each be furnished an official bond for the faithful discharge of his or her duties in an amount determined by the town
council, but not less than fifty thousand dollars ($50,000.00);
2. The town council has adopted contracting, hiring, purchasing and disbursing policies that implement effective internal control;
3. The town council shall review all documentation supporting any claim, demand or voucher paid, and for approval of all checks
or warrants issued in payment of any claim, demand or voucher, at its next regularly scheduled public meeting; and
4. The town council shall require that if, upon review, it disapproves a claim, demand or voucher, the auditing officer and the
officer designated to sign the checks or warrants shall jointly cause the disapproved claim, demand or voucher to be recognized
as a receivable of the town and shall pursue collection diligently until the amounts disapproved are collected or until the
town council is satisfied and approves the claim, demand or voucher.
B. Notwithstanding the fact that all of the above conditions are met, the town council may stipulate that certain kinds or amounts
of claims, demands or vouchers shall not be paid before the town council has reviewed the supporting documentation and approved
the issue of checks or warrants in payment of those claims, demands or vouchers.
C. Certificates as to claims, demands and vouchers of officers and employees of the town for services rendered shall be made
by the person charged with the duty of preparing and submitting vouchers for the payment of services, and that person shall
certify that the claim, demand or voucher is just, true and unpaid, which certificate shall be part of the voucher.
(Ord. 435 (part), 1996)