Title 2 - ADMINISTRATION AND PERSONNEL >> Chapter 2.24 - EXPENSE ALLOWANCES >>

Chapter 2.24 - EXPENSE ALLOWANCES

Sections:

2.24.010 - Travel expenses paid—When mayor approval required.

2.24.015 - Restrictions on town charge card use.

2.24.020 - Reimbursement for use of private vehicle.


2.24.010 - Travel expenses paid—When mayor approval required.

The actual expenses of elected and appointed officials and employees of the town in going to and attending upon and returning from their performance of official duties away from their usual place of employment or at meetings at restaurants during normal hours at which they would be normally having meals at home shall be paid by the town. As used by this section, "actual expenses" shall include expenses for transportation, meals, lodging, required registration fees, tuition, books and other educational supplies, and gratuities, not to exceed fifteen percent (15%). Official duties shall include: Attendance at conferences, meetings and schools; provided, however, that attendance at such functions has been approved by the mayor or his/her designee; and providing further, that no claim for reimbursement for an expense shall be allowed unless the same shall be presented in detailed account, accompanied by receipts for the expenditures for which reimbursement is claimed, duly certified by the employee submitting such claims on such form and in the matter as prescribed by the Division of Municipal Corporations in the Office of the State Auditor for which shall be provided by the town clerk. Further, any such claims so submitted shall be paid upon approval by the town council at a regularly scheduled town council meeting.

(Ord. 552 (part), 2001)

2.24.015 - Restrictions on town charge card use.

There shall be restrictions on the use of town charge cards, which restrictions shall be as follows:

A.   Charge card use, and the duration thereof, must be authorized in writing by the mayor or his/her designee, on forms to be provided by the office of the town clerk.
B.   The charge card may be used solely for expenses incidental to authorized travel, or such other use as may be authorized by RCW 42.24.115, as amended.
C.   Any charge card provided by the town is not for any personal use or the purchase of personal items by a town official or employee; it may not be used for personal purchases to be reimbursed to the town at a later date.
D.   Within five days of the return of the charge card to the town clerk's office, the official or employee of the town who used the card shall submit a fully itemized travel expense voucher. Any charges against the credit card not properly identified on the travel expense voucher or not allowed following the audit required under RCW 42.24.080 shall be paid by the official or employee by check, U.S. currency, or salary deduction.
E.   If, for any reason, disallowed charges are not repaid before the charge card billing is due and payable, the town shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the official or employee up to the amount of the disallowed charges and interest, at the same rate as charged by the company which issued the charge card. Any official or employee who has been issued a charge card by the town shall not use the card if any disallowed charges are outstanding and shall surrender the card upon demand of the auditing officer or mayor. All charge cards will be held by the town clerk and requested by forms provided by the town clerk.

(Ord. 552 (part), 2001)

2.24.020 - Reimbursement for use of private vehicle.

In all cases where an employee uses his or her private vehicle for town business, the employee shall be reimbursed on a per mile basis equal to an amount allowed by the state to reimburse state employees.

(Ord. 552 (part), 2001)